Student Records

A complete, searchable database of every student — from enrolment to graduation.

Full profile: photo, date of birth, nationality, emergency contacts
Guardian / parent profiles linked to multiple students
Document attachments (birth cert, passport, medical notes)
Academic history and enrolment timeline
Custom notes and internal remarks per student
Bulk status updates (active, inactive, graduated, transferred)
Student search with instant typeahead
Medical information: blood type, allergies, chronic conditions
Unique auto-generated student ID codes and QR codes

QR Code Attendance

Replace paper registers with instant QR scanning — works on any smartphone or tablet.

Unique QR code per student, embedded in their ID card
Entry and exit scan with automatic timestamp
Live dashboard showing who is present right now
Monthly attendance sheets with per-student drill-down
Correction request and manager approval workflow
Attendance status codes: Present, Absent, Leave, Excused, Late
Manual entry override for gate staff
Mobile-optimised scanner interface for phones and tablets
Duration tracking — calculates time spent on campus

Fee Management

End-to-end fee collection — from creating plans to downloading branded PDF receipts.

Reusable fee plans per program, class, or year
Bulk invoice generation for an entire class at once
Partial payment and instalment recording
Student credit balance carry-forward
Overdue invoice tracking with automated reminders
PDF receipts with institution logo and payment breakdown
Finance summary and outstanding dues reports
Fixed-amount and percentage discount management
Multiple payment methods: cash, card, bank transfer

Online Payments

Let students and parents pay fees online — no cash, no queues, no manual reconciliation.

PayPal and Stripe integrations built in
Students pay directly from the self-service portal
Automatic payment confirmation and receipt generation
Webhook-driven reconciliation — payments sync instantly
Staff can also record online payments on behalf of students
Test mode for verifying gateway configuration before go-live

Student Self-Service Portal

A dedicated portal where students log in to access their records, materials, and payments.

Separate student login with their own credentials
Personal dashboard with attendance and fee summary
View and download issued invoices and receipts
Pay outstanding fees online via PayPal or Stripe
Download study materials shared by staff
View and download their digital ID card
Access their student profile and documents

ID Card Designer

Design, issue, and print professional ID cards with embedded QR codes — all in the browser.

Visual card template builder — no design software needed
Add your institution logo, brand colours, and custom fields
QR code auto-generated and embedded in each card
PDF download for individual or batch printing
Card issuance log and print-status tracking
Re-issue cards after loss or damage
Multiple card templates — set a default per organisation

Classes, Teachers & Academic Structure

Organise your academic programme for private schools, tuition classes, or universities — from programs down to individual batches.

Programs → Subjects → Class Batches hierarchy
Assign teachers to classes and subjects
Student enrolment with start/end date tracking
View enrolled students per class at a glance
Teacher profiles with qualifications, specialization, and contact info
Class capacity and enrolment count visibility
Classroom management with capacity and scheduling

Study Materials & Documents

Share course materials with students directly through the platform — no external file services needed.

Upload PDFs, documents, and resources for any class or subject
Assign materials to specific students, classes, or programs
Students download directly from their self-service portal
Download tracking — see who accessed what and when
Student document storage: certificates, ID scans, medical files
Secure file storage with per-tenant isolation

Online Admissions

A public-facing application form for prospective students — no account needed to apply.

Shareable link — works on any device, no login required
Customisable application fields
Pending / approved / rejected status workflow
One-click convert approved application into a full student record
Application status page for applicants to self-track
Custom branding with institution logo and background image

Notifications & Alerts

Keep staff, students, and parents in the loop with built-in email notifications.

Reusable notification templates with custom subjects and body text
Send targeted notifications to individual students or groups
Automated fee reminder emails for overdue invoices
In-app notification centre with unread count badge
Mark individual or all notifications as read
Full notification send history and delivery log
SMTP configuration — use your own email domain

Multi-Branch Management

Run multiple campuses or locations from a single admin account — no separate logins required.

Unlimited branches on Professional and Enterprise plans
Per-branch classes, staff, and student assignment
Branch-level attendance and finance reports
Classrooms managed per branch with capacity tracking
Cross-branch student transfer with approval workflow
Geographic area grouping for regional reporting

Reports & Analytics

Real-time data across attendance, finance, and student records — exportable in one click.

Daily, weekly, and monthly attendance trend charts
Fee collection summary and revenue breakdown
Outstanding dues report with aged analysis
Student-level attendance and payment history
Full audit log of every action taken in the system
CSV and Excel export for all major reports
PDF generation for receipts and financial summaries

Role-Based Access Control

Give every staff member exactly the access they need — no more, no less.

Built-in roles: Admin, Staff, Teacher, and Student
Admins control full system configuration and settings
Staff access scoped to their assigned branch
Teachers see only their own classes and materials
Students access only their own records via the portal
Account activation and deactivation without deletion
Login history and last-active tracking per user

Security & Audit Trail

Enterprise-grade security practices baked in from day one — not bolted on later.

CSRF protection on every form submission
Rate limiting on login endpoints to block brute-force attacks
Immutable audit log — every create, update, and delete is recorded
IP address tracking on all audit events
Secure file upload with MIME type and extension whitelisting
Nightly automated database backups with one-click restore
Complete data isolation between tenants

Built for Every Part of Your Educational Organization